Venue and Accommodation Information

Venue

Randwick Racecourse
Alison Rd, Randwick NSW 2031, Australia
Phone: +61296638400 

Enter via Gate 1 off Alison Road and then proceed through Gate C, D or F to the Queen Elizabeth II Grandstand

If driving, it's recommended to enter the venue via Alison Road and park outside gate C, D or F. Complimentary parking is on a first come, first serve basis and is the parking available outdoors as shown below. Upon arrival, please follow instructions given by attendance on where to park. 

If complimentary parking is full, you may use the Ascot Street Multi-Level Car Park. The car park is accessed via Ascot Street off Doncaster Road or via Alison Road. Parking fee is a flat rate of $10 per day and is a cashless payment only.

Further information for travel and parking information please see the link below:
https://www.australianturfclub.com.au/travel-parking-at-royal-randwick/  

Accommodation Details

Please see accommodation details close to Royal Randwick Racecourse below:

Event Checklist

Exhibition Details

Links to complete

Below you can complete your exhibition form

YOUR EXHIBITION PACKAGE

As per your Sponsorship Agreement, Corinium will provide for you:
- Shell scheme booth 3m x 2m including walls, fascia, lighting 
- 1 x single amp power point 
- One skirted trestle table (approx. 1.7 x 0.7m)
- Two chairs

 

Harry the Hirer will be building all the stands and they will be in touch with you for the logistics of your stand, fascia, orders, signage etc. 

It is highly recommended that your hire all furniture, AV, signage etc. from Harry the Hirer to avoid any delays or issues onsite. 

Please note that Corinium will supply you with power, a clothed trestle table and 2 chairs for your stand as included in your sponsorship package. There is no need to order this through Harry the Hirer.
Should you wish to contact Harry the Hirer please use the below details:

NAOMI ALBERS
Account coordinator
HARRY THE HIRER
M : 0431 373 017
E : naomia@harrythehirer.com.au 
T : 03 9429 6666

Please note some stands will have two walls (2m side and 3m back wall) and other stands will have a one 3m back wall and two, 2m side walls. Please keep this in mind for your when you are planning your booth set up. If you are unsure of your set up, please speak to Corinium or Harry the Hirer.

If you have decided to build a custom stand or are using an external provider for any part of your stand note that this MUST be approved by Corinium first. If you are building a stand, wall or any part of your stand Corinium must approve this. Please let us know the details of the install, supplier etc. You can complete these details on the “Exhibition Form”.

Limited on-site storage facilities are available for packing materials, boxes etc.  It is suggested that exhibitors keep packing material to a minimum. 

Important Note: Every piece of electrical equipment that is brought on-site must be tested and tagged in accordance with AS/NZS 3760 prior to use. Testing and Tagging It is a legal requirement in all temporary Exhibition work sites that all electrical equipment be tested and tagged in accordance with the NSW Work Health and Safety Regulations and Australian Standards. This applies to all contractors working on site and exhibitors who bring in electrical leads and appliances for their stands during exhibitions.  Please ensure all your electrical equipment is tested and tagged prior to the conference.

EXHIBITION BUMP IN/BUMP OUT TIMES

Bump in/Set up: The exhibition area will be open on Monday 19th February from 3pm – 5pm for set up and then again at 7am on Tuesday 20th of February. I request that you are completely set up for registration and arrival catering at 8.15am.

Bump Out/Pack down: You are permitted to start dismantling your stand after the afternoon break on Day 2. This time will be confirmed closer to the event once the program is final.

A floorplan confirming your exhibition space will be sent out closer to the conference and any revised access times will also be confirmed closer to the conference where applicable.

We are currently building the exhibition during the day on the 19th of February, but this will be for Harry the Hirer only to build the stands, bring in furniture, AV etc.  If your stand requires more than two hours to set up, please inform me as soon as you can. The majority of stand set up will need to be completed the afternoon of the 20th of February.

EXHIBITION FORM

In order for Corinium to be fully aware of your stand requirements please complete your exhibition form (button above) by the deadline listed on the “Event Checklist” (button below).

ENVIRONMENTALLY FRIENDLY EVENT

Corinium will be working to ensure our events are environmentally friendly as possible. We are aiming to reduce overall waste onsite at events over the coming years and will be working closely with the venues to do our part for the environment and we ask that our sponsors do the same. 
Please consider your stand set up and items and merchandise onsite at event and where possible opt for the more environmentally friendly option i.e., re-use your banners/signage, have less printed material onsite and make it available for download, use less plastic merchandise etc.

SECURITY

Venue security will maintain 24-hour security throughout the duration of the event. While every reasonable precaution is taken, Corinium and the venue accept no responsibility for any loss or damage that may occur to persons or property. It’s our advice to take anything of value with you when you leave for the night.

Delivery Instructions

Links for information to view and download

Below you can download the delivery label and any other relevant delivery and/or venue details

Please ensure you make your own arrangements to courier your materials to and from the venue.  It is strongly suggested that you check on the arrival of your materials BEFORE you arrive at the venue.

Please courier materials to arrive on and not before 16th or 19th of February 2024. A label outlining venue information is listed below. 

THIS LABEL MUST BE ATTACHED TO ALL ITEMS YOU ARE SENDING TO THE VENUE FOR YOUR EXHIBTION STAND (BANNERS, BOXES ETC) 

Please be aware that any deliveries that are not clearly labelled using the below label have a high chance of going missing.

Note: It is the sponsor’s responsibility to advise the venue to contact of the date of delivery, approximate time, specified description and number of items. It is also the sponsor’s responsibility to organise the pickup the return of goods back to their organisation. 

If you are leaving boxes, banners etc. for a courier pick up after the conference please ensure that all items are clearly labelled and that an Corinium member of staff or venue staff has been informed.

You may also hand unload/bring your own items in via car/transport and park in the Randwick carpark if you wish. Note that no trolleys are available so if your items are heavy or you have a number of items or large items, please consider this prior to coming onsite as venue and Corinium staff cannot assist.

Speaker Information

Link to complete

Below is the link to the speaker registration form

PLENARY/TRACK SESSION

As a sponsor with program involvement as a part of your contract, you will be required to send through a copy of your speakers name, job title, company name, session title and description and complete the speaker registration & requirements form (link below) and presentation. You can use any presentation program you like i.e. PowerPoint, Prezzi etc. however PowerPoint is preferred. The format of the presentation must be 16:9. 

Please complete your speaker registration & requirements form by clicking on the button above.

NOTE - Presentation slides post event -

If you wish to submit a revised version of your presentation for distribution post event, please ensure that the revised presentation is received within 2 business days post event for publishing. If you miss this deadline your presentation may not be uploaded in time for the post event presentation email. 

PANEL PARTICIPATION

As a sponsor with program involvement as a part of your contract, you will be required to send through a copy of your speakers name, job title and company name and complete the speaker registration & requirements form (link below).

Please note that no presentation will be required for this session type.

As you are a part of a panel session the Conference Director will be in touch prior to the event to go over logistics and introduce you/your speaker to the other speakers.

Please complete your speaker registration & requirements form by clicking on the button above.

DISCUSSION GROUP

As a sponsor with program involvement as a part of your contract, you will be required to send through a copy of your speakers name, job title, company name, session title and description and complete the speaker registration & requirements form (link below). Please note that no presentation will be required for this session type and no AV equipment is provided for this session.

As you are a part of a discussion group the Conference Director will be in touch prior to the event to go over logistics and introduce you/your speaker to the other speakers (if required).

Please complete your speaker registration & requirements form by clicking on the button above.

Other Sponsorship Details

ONE ON ONE MEETINGS

You will receive a delegate list leading up to the event and you will be required to return to me xxxxxx attendees (deadline to be advised) that you would like to meet with onsite. Corinium will invite and coordinate xxxxxx meetings with your nominated attendees, to take place at the event.

Along with the list of people Corinium will require a short paragraph outlining the topic/agenda for the meeting and if possible, the person that will conduct the meeting. This will be used when we contact the attendee regarding the meeting if they require further information.

Please note we will try and book the meetings during break times so that the invited attendee doesn’t miss out on any conference sessions. However, the meetings will be scheduled according to the invited attendee’s availability. 

VIP EVENT - xxxxxx - xxxxxx 

You will receive a delegate list leading up to the event and will be required to return to me a list of xxxxxxxx people in preferential order (deadline to be advised) that you would like to invite to your VIP xxxxxxxxx. You will be able to have a maximum of xxxxxxxxx people invited people and a few staff members attend the xxxxxx.

Corinium will book and confirm the attendees for the xxxxxx and will also organize the catering.

Staff and Registration Details

Links to complete

Below is the link to the staff registration form

In your sponsorship contract you will have been allocated a specific number of passes to the event.  Please remember these should be used by individuals within your organisation with specific industry knowledge relevant to the event.  

We are asking all sponsors to understand that we cannot allow any more people onsite than you have been allocated in your contract to ensure we can keep a higher number of delegates/speakers at the event. Please also ensure that the same people are onsite for the duration of the event where possible. 

STAFF REGISTRATIONS - FOCUS DAY

You have xxxxx passes for the event. These passes include a pass for your speaker (registration link for your speaker is above).

Staff will need to register prior to the event to ensure their badge is available at registration. Please note all attendees including staff will not be allowed on site without being properly registered.

In order to register your passes, please see the registration buttons above and enter the details as requested.

STAFF REGISTRATIONS - MAIN CONFERENCE

You have xxxxx passes for the event. These passes include a pass for your speaker (registration link for your speaker is above).

Staff will need to register prior to the event to ensure their badge is available at registration. Please note all attendees including staff will not be allowed on site without being properly registered.

In order to register your passes, please see the registration buttons above and enter the details as requested.

VIP PASS REGISTRATION

You are entitled to xxxxx VIP guest pass for your clients or prospects to attend the main conference. In order to register your VIP passes, please see the registration buttons above and enter the details as requested.

Note they must be a primary market attendee. These passes cannot be used for staff or vendors. Corinium has the right to reject any VIP pass.

SCHEDULING OF STAFF

The break times of the conference will be the peak traffic times for the exhibition area. Please refer to the below links for the current program (Note – timings and schedule may change at any time). A final program will be sent out to you prior to the conference.

xxxxxxxxxxxxxx 

Marketing Details

If our marketing department have not already been in contact with your marketing pack, please let us know.

If applicable, please forward the relevant contact details for PR and Marketing support within your organisation so we can discuss ways to promote your participation at the event. Alternatively, please forward them these details:

Claudia Peixoto
Marketing Manager 
claudia.peixoto@coriniumgroup.com  

DISCOUNT CODES: In addition to the conference pass allocation in your sponsorship agreement you can also offer this discount code to your clients and prospects.  This will entitle them to receive a discount of 20% on their conference pass.

If you are yet to receive these from our marketing department, please let us know and we will forward this onto you.

WISH LIST: Please submit up to 50 individuals or organisations that you would like to see in attendance at the event, and we will endeavour to get as many of those requested onsite. Deadline to submit your wishlist is 4 weeks prior to the event to ensure we have enough lead time.

Event Resources Page

As part of your package, we provide you with the opportunity to place a PDF document or URL on the event website which will be used onsite as the event information centre accessible via QR code scanned onsite. 

The PDF document or URL can be a company brochure, product information sheet, advertisement, case study etc.

You can submit up to two items (total). You will need to submit the PDF document/s or URL/s to megan.campbell@coriniumgroup.com  cc : raileen.yamco@coriniumgroup.com

DEADLINE TO SUBMIT THIS WILL BE xxxxxxx

There will be no extensions made to this as the website needs to be prepared so please note that above deadline.

Lead Retrieval App

Links for information to view and download

Below is further information you can view or download regarding Eventspass and the Lead Retrieval App