Venue and Accommodation Information

Venue

Grand Hyatt Melbourne

123 Collins St

Melbourne VIC 3000

Accommodation Details

Accommodation details to be advised soon. Please check this section again in the coming weeks.

Event Checklist

Exhibition Details

Links to complete

Below you can complete your exhibition form

YOUR EXHIBITION PACKAGE

As per your Sponsorship Agreement, Corinium will provide you:
- Floor space 
- One skirted table (approx. 1.7 x 0.7m)
- One 4-plug power board
- Two chairs

If you have decided to build a custom stand or are using an external provider for any part of your stand, please let us know the details of the installation, supplier, etc. You can complete this detail on the “Exhibition Form”.

Limited onsite storage facilities are available for packing materials, boxes, etc.  It is suggested that exhibitors keep packing material to a minimum.

Important Note: Every piece of electrical equipment that is brought on-site must be tested and tagged in accordance with AS/NZS 3760 prior to use. Testing and Tagging It is a legal requirement in all temporary Exhibition work sites that all electrical equipment be tested and tagged in accordance with the NSW Work Health and Safety Regulations and Australian Standards. This applies to all contractors working on site and exhibitors who bring in electrical leads and appliances for their stands during exhibitions.  Please ensure all your electrical equipment is tested and tagged prior to the conference.

EXHIBITION BUMP IN/BUMP OUT TIMES

Bump in/Set up: The exhibition area will be open from 6.30am for set up. I request that you are completely set up for registration and arrival catering at 8am.

Bump Out/Pack down: You are permitted to start dismantling your stand after the afternoon break on 4pm. This time will be confirmed closer to the event once the program is final.

A floorplan confirming your exhibition space will be sent out closer to the conference and any revised access times will also be confirmed closer to the conference where applicable.

We are currently not holding space the night before for the exhibition set up.  If your stand will require more than one hour to set up, please inform me as soon as you can.

EXHIBITION FORM

In order for Corinium to be fully aware of your stand requirements please complete your exhibition form (button above) by the deadline listed on the “Event Checklist” (button below).

FURNITURE & AV SUPPLIER - HARRY THE HIRER

Harry the Hirer has partnered with Corinium to tailor a range of packages for exhibitors (see HTH_CORINIUM_PACKAGES download button above). All rates listed on these packages include hire, set up, delivery, damage waivers, etc. so there are no hidden charges.

Should you wish to book any packages please complete and email the form back to Ali Halabi on alih@harrythehirer.com.au 

If these packages aren’t to your needs, Harry the Hirer can create a package for you. Should you wish to tailor packages or add anything to your stand/package please contact Ali via the email above or numbers below and he will be happy to help.
Additional items can be found on their website www.harrythehirer.com.au. If you have any questions or would like to speak to Ali please contact him at 03 9429 6666 or 0447 778 510. 

Harry the Hirer can also arrange any AV requirements you may have. Please refer to the order form for the most popular screen package. Larger screens, laptops, smaller display screen for tables, etc. can be hired as well and this can be discussed with Ali if need be.

Please note that Corinium will supply you with a clothed trestle table, 2 chairs and power for your stand as included in your sponsorship package. There is no need to order this through Harry the Hirer however if you have a custom build stand or back wall which requires power, I suggest having them arrange this for you as there may be specific power requirements.

ENVIRONMENTALLY FRIENDLY EVENT

Corinium will be working to ensure our events are environmentally friendly as possible. We are aiming to reduce overall waste onsite at events over the coming years and will be working closely with the venues to do our part for the environment and we ask that our sponsors do the same. 
Please consider your stand set up and items and merchandise onsite at event and where possible opt for the more environmentally friendly option i.e., re-use your banners/signage, have less printed material onsite and make it available for download, use less plastic merchandise etc.

SECURITY

Venue security will maintain 24-hour security throughout the duration of the event. While every reasonable precaution is taken, Corinium and the venue accept no responsibility for any loss or damage that may occur to persons or property. It’s our advice to take anything of value with you when you leave for the night.

Delivery Instructions

Links for information to view and download

Below you can download the delivery label and any other relevant delivery and/or venue details

Please ensure you make your own arrangements to courier your materials to and from the venue.  It is strongly suggested that you check on the arrival of your materials BEFORE you arrive at the venue.

Please courier materials to arrive on and not before Wednesday, 19th June (the last working day before the event). A label outlining venue information is listed below. 

THIS LABEL MUST BE ATTACHED TO ALL ITEMS YOU ARE SENDING TO THE VENUE FOR YOUR EXHIBITION STAND (BANNERS, BOXES, ETC)

Please be aware that any deliveries that are not clearly labelled using the below label have a high chance of going missing.

Note: It is the sponsor’s responsibility to advise the venue contact of the date of delivery, approximate time, specified description and the number of items. It is also the sponsor’s responsibility to organise the pick up the return of goods back to their organisation. 

If you are leaving boxes, banners, etc. for a courier pick up after the conference please ensure that all items are clearly labelled and that a Corinium member of staff or venue staff has been informed.

Speaker Information

Link to complete

Below is the link to the speaker registration form

TRACK SESSION

As a sponsor with program involvement as a part of your contract, you will be required to send through a copy of your speakers name, job title, company name, session title and description and complete the speaker registration & requirements form (link below) and presentation. You can use any presentation program you like i.e. PowerPoint, Prezzi etc. however PowerPoint is preferred. The format of the presentation must be 16:9. 

Please complete your speaker registration & requirements form by clicking on the button above.

NOTE - Presentation slides post event -

If you wish to submit a revised version of your presentation for distribution post event, please ensure that the revised presentation is received within 2 business days post event for publishing. If you miss this deadline your presentation may not be uploaded in time for the post event presentation email. 

Staff and Registration Details

Links to complete

Below is the link to the staff registration form

In your sponsorship contract you will have been allocated a specific number of passes to the event.  Please remember these should be used by individuals within your organisation with specific industry knowledge relevant to the event.  

We are asking all sponsors to understand that we cannot allow any more people onsite than you have been allocated in your contract to ensure we can keep a higher number of delegates/speakers at the event. Please also ensure that the same people are onsite for the duration of the event where possible. 

STAFF REGISTRATIONS - MAIN CONFERENCE

You have 3 passes for the event. These passes include a pass for your speaker (registration link for your speaker is above).

Staff will need to register prior to the event to ensure their badge is available at registration. Please note all attendees including staff will not be allowed on site without being properly registered.

In order to register your passes, please see the registration buttons above and enter the details as requested.

VIP PASS REGISTRATION

You are entitled to 3 VIP guest pass for your clients or prospects to attend the main conference. In order to register your VIP passes, please see the registration buttons above and enter the details as requested.

Note they must be a primary market attendee. These passes cannot be used for staff or vendors. Corinium has the right to reject any VIP pass.

SCHEDULING OF STAFF

The break times of the conference will be the peak traffic times for the exhibition area. Please refer to the below links for the current program (Note – timings and schedule may change at any time). A final program will be sent out to you prior to the conference.

https://data-architecture.coriniumintelligence.com/agenda

Marketing Details

If our marketing department have not already been in contact with your marketing pack, please let us know.

If applicable, please forward the relevant contact details for PR and Marketing support within your organisation so we can discuss ways to promote your participation at the event. Alternatively, please forward them these details:

Kye Ling Gan
Marketing Manager 
kyeling.gan@coriniumgroup.com

Permata Almatsir
Marketing Assistant, APAC
permata.almatsir@coriniumgroup.com 

DISCOUNT CODES: In addition to the conference pass allocation in your sponsorship agreement you can also offer this discount code to your clients and prospects.  This will entitle them to receive a discount of 20% on their conference pass.

If you are yet to receive these from our marketing department, please let us know and we will forward this onto you.

WISH LIST: Please submit up to 50 individuals or organisations that you would like to see in attendance at the event, and we will endeavour to get as many of those requested onsite. Deadline to submit your wishlist is 4 weeks prior to the event to ensure we have enough lead time.

Event Resources Page

As part of your package, we provide you with the opportunity to place a PDF document or URL on the event website which will be used onsite as the event information centre accessible via QR code scanned onsite. 

The PDF document or URL can be a company brochure, product information sheet, advertisement, case study etc.

You can submit up to two items (total). You will need to submit the PDF document/s or URL/s to shiela.ossedryver@coriniumgroup.com  cc : raileen.yamco@coriniumgroup.com

DEADLINE TO SUBMIT THIS WILL BE 27th May 2024

There will be no extensions made to this as the website needs to be prepared so please note that above deadline.

Lead Retrieval App

Links for information to view and download

Below is further information you can view or download regarding Eventspass and the Lead Retrieval App