Venue and Accommodation Information

Venue

Resorts World Sentosa - Equarius Hotel

8 Sentosa Gateway, Sentosa Island

Singapore 098269

Getting Here
Click here for driving directions - Drop-off (video)
Click here for driving directions - Parking (video)
Click here for instructional directions

Accommodation Details

For room bookings, please contact the hotel person in-charge below and all reservation will be subject to prevailing room rates and booking will be subject to availability upon confirmation.

C/O Resorts World at Sentosa Pte. Ltd.

8 Sentosa Gateway,

Resorts World Sentosa – Equarius Hotel

Singapore 098269

Contact Person: Cheryl Er, MICE and Corporate Sales

Mobile: +65 9380 4162

Email: cheryl.hse@RWSentosa.com

Event Checklist

Exhibition Details

Links to complete

Below you can complete your exhibition form

YOUR EXHIBITION PACKAGE

As per your Sponsorship Agreement, Corinium will provide you:
- Floor space 
- One skirted table (approx. 1.7 x 0.7m)
- One 4-plug power board
- Two chairs

If you have decided to build a custom stand or are using an external provider for any part of your stand, please let us know the details of the installation, supplier, etc. You can complete this detail on the “Exhibition Form”.

Limited onsite storage facilities are available for packing materials, boxes, etc.  It is suggested that exhibitors keep packing material to a minimum.

Important Note: Every piece of electrical equipment that is brought on-site must be tested and tagged in accordance with Singapore Standard SS 553 2016 prior to use. Testing and Tagging It is a legal requirement in all temporary Exhibition work sites that all electrical equipment be tested and tagged in accordance with the Singapore Work Health and Safety Regulations.  This applies to all contractors working on site and exhibitors who bring in electrical leads and appliances for their stands during exhibitions.  Please ensure all your electrical equipment is tested and tagged prior to the conference.

EXHIBITION BUMP IN/BUMP OUT TIMES

Bump in/Set up: The exhibition area will be open from 7:30am on 16th April 2o24 (Day 1) for set up. I request that you are completely set up for registration and arrival catering by 8:15am. 

Bump Out/Pack down: You are permitted to start dismantling your stand after the afternoon break on 1635 hrs. This time will be confirmed closer to the event once the program is final.

A floorplan confirming your exhibition space will be sent out closer to the conference and any revised access times will also be confirmed closer to the conference where applicable.

We are currently NOT holding space the night before for the exhibition set up.  If your stand will require more than one hour to set up, please inform me as soon as you can.

EXHIBITION FORM

In order for Corinium to be fully aware of your stand requirements please complete your exhibition form (button above) by the deadline listed on the “Event Checklist” (button above).

FURNITURE & AV SUPPLIER - GWORKS

Kindly click the button above for your  GWORKS ORDER FORMS.

Please note that Corinium will supply you with a clothed trestle table, 2 chairs and power for your stand as included in your sponsorship package. There is no need to order this however if you have a custom build stand or back wall which requires power, I suggest having the supplier arrange this for you as there may be specific power requirements.

Gworks have partnered with Corinium to tailor a range of packages for exhibitors (see Gworks order forms in the button above). All rates listed on this package include hire, set up, delivery, damage waivers etc. so there are no hidden charges.

Should you wish to book any packages please complete and email the form back to Raymond Tong on raymondtong@gworks.com.sg.

If these packages aren’t to your needs, Gworks can create a package for you. Should you wish to tailor packages or add anything to your stand/package please contact Raymond via the email above or numbers below and he will be happy to help.

Additional items can be found on their website https://www.gworks.com.sg/. If you have any questions or would like to speak to Raymond, please contact him at +65 9695 9129.

Gworks can also arrange any AV requirements you may have. Please refer to the order form for the most popular screen package. Larger screens, laptops, smaller display screen for tables etc. can be hired as well and this can be discussed with Raymond if need be.

Please note that Corinium will supply you with a clothed trestle table, 2 chairs and power for your stand as included in your sponsorship package. There is no need to order this through Gworks however if you have a custom build stand or back wall which requires power, I suggest having them arrange this for you as there may be specific power requirements.

ENVIRONMENTALLY FRIENDLY EVENT

Corinium will be working to ensure our events are environmentally friendly as possible. We are aiming to reduce overall waste onsite at events over the coming years and will be working closely with the venues to do our part for the environment and we ask that our sponsors do the same. 
Please consider your stand set up and items and merchandise onsite at event and where possible opt for the more environmentally friendly option i.e., re-use your banners/signage, have less printed material onsite and make it available for download, use less plastic merchandise etc.

SECURITY

Venue security will maintain 24-hour security throughout the duration of the event. While every reasonable precaution is taken, Corinium and the venue accept no responsibility for any loss or damage that may occur to persons or property. It’s our advice to take anything of value with you when you leave for the night.

Delivery Instructions

Links for information to view and download

Below you can download the delivery label and any other relevant delivery and/or venue details

Please ensure you make your own arrangements to courier your materials to and from the venue.  It is strongly suggested that you check on the arrival of your materials BEFORE you arrive at the venue.

Please courier materials to arrive on and not before 15th April 2024 (Monday) (the last working day before the event). A label outlining venue information is listed below. 

THIS LABEL MUST BE ATTACHED TO ALL ITEMS YOU ARE SENDING TO THE VENUE FOR YOUR EXHIBITION STAND (BANNERS, BOXES, ETC)

Please be aware that any deliveries that are not clearly labelled using the below label have a high chance of going missing.

Note: It is the sponsor’s responsibility to advise the venue contact of the date of delivery, approximate time, specified description and the number of items. It is also the sponsor’s responsibility to organise the pick up the return of goods back to their organisation. 

If you are leaving boxes, banners, etc. for a courier pick up after the conference please ensure that all items are clearly labelled and that a Corinium member of staff or venue staff has been informed.

Application Process of Permit to Work (PTW)

• Please click onto https://eform.rwsentosa.com/Home/Permittowork to submit a new request form for Permit to Work (PTW) along with the following documents for all events setup and teardown:

• Method of Statement (MOS) or Scope of Work
• Risk Assessment (RA)
• PE Endorsements (if any) – Overhead structure, LED wall, structure more than 3m tall
• LEW/Single Line Drawings (if any)
• Workers’ List

• Indicate details of BU Coordinator + BU Coordinator Alternate as follows:

 Indicate location of works as follows using the drop-down options:

               Access to the above location will be via Loading Bay V only

Driving Directional Guide to Loading Bay V– for vendor

Do fill up the attached vehicle clearance and return for endorsement.

*Loading Bay Only for commercial vehicle*

Speaker Information

Link to complete

Below is the link to the speaker registration form

PLENARY/TRACK SESSION

As a sponsor with program involvement as a part of your contract, you will be required to send through a copy of your speakers name, job title, company name, session title and description and complete the speaker registration & requirements form (link below) and presentation. You can use any presentation program you like i.e. PowerPoint, Prezzi etc. however PowerPoint is preferred. The format of the presentation must be 16:9. 

Please complete your speaker registration & requirements form by clicking on the button above.

NOTE - Presentation slides post event -

If you wish to submit a revised version of your presentation for distribution post event, please ensure that the revised presentation is received within 2 business days post event for publishing. If you miss this deadline your presentation may not be uploaded in time for the post event presentation email. 

PANEL PARTICIPATION

As a sponsor with program involvement as a part of your contract, you will be required to send through a copy of your speakers name, job title and company name and complete the speaker registration & requirements form (link below).

Please note that no presentation will be required for this session type.

As you are a part of a panel session the Conference Director will be in touch prior to the event to go over logistics and introduce you/your speaker to the other speakers.

Please complete your speaker registration & requirements form by clicking on the button above.

DISCUSSION GROUP

As a sponsor with program involvement as a part of your contract, you will be required to send through a copy of your speakers name, job title, company name, session title and description and complete the speaker registration & requirements form (link below). Please note that no presentation will be required for this session type and no AV equipment is provided for this session.

As you are a part of a discussion group the Conference Director will be in touch prior to the event to go over logistics and introduce you/your speaker to the other speakers (if required).

Please complete your speaker registration & requirements form by clicking on the button above.

Other Sponsorship Details

ONE ON ONE MEETINGS

You will receive a delegate list leading up to the event and you will be required to return to me xxxxxx attendees (deadline to be advised) that you would like to meet with onsite. Corinium will invite and coordinate xxxxxx meetings with your nominated attendees, to take place at the event.

Along with the list of people Corinium will require a short paragraph outlining the topic/agenda for the meeting and if possible, the person that will conduct the meeting. This will be used when we contact the attendee regarding the meeting if they require further information.

Please note we will try and book the meetings during break times so that the invited attendee doesn’t miss out on any conference sessions. However, the meetings will be scheduled according to the invited attendee’s availability. 

VIP EVENT - xxxxxx - xxxxxx 

You will receive a delegate list leading up to the event and will be required to return to me a list of xxxxxxxx people in preferential order (deadline to be advised) that you would like to invite to your VIP xxxxxxxxx. You will be able to have a maximum of xxxxxxxxx people invited people and a few staff members attend the xxxxxx.

Corinium will book and confirm the attendees for the xxxxxx and will also organize the catering.

Staff and Registration Details

Links to complete

Below is the link to the staff registration form

In your sponsorship contract you will have been allocated a specific number of passes to the event.  Please remember these should be used by individuals within your organisation with specific industry knowledge relevant to the event.  

We are asking all sponsors to understand that we cannot allow any more people onsite than you have been allocated in your contract to ensure we can keep a higher number of delegates/speakers at the event. Please also ensure that the same people are onsite for the duration of the event where possible. 

STAFF REGISTRATIONS - MAIN CONFERENCE

You have xxxxx passes for the event. These passes include a pass for your speaker (registration link for your speaker is above).

Staff will need to register prior to the event to ensure their badge is available at registration. Please note all attendees including staff will not be allowed on site without being properly registered.

In order to register your passes, please see the registration buttons above and enter the details as requested.

VIP PASS REGISTRATION

You are entitled to xxxxx VIP guest pass for your clients or prospects to attend the main conference. In order to register your VIP passes, please see the registration buttons on the right and enter the details as requested.

Note they must be a primary market attendee. These passes cannot be used for staff or vendors. Corinium has the right to reject any VIP pass.

SCHEDULING OF STAFF

The break times of the conference will be the peak traffic times for the exhibition area. Please refer to the below links for the current program (Note – timings and schedule may change at any time). A final program will be sent out to you prior to the conference.

https://cdao-sg.coriniumintelligence.com/

Marketing Details

If our marketing department have not already been in contact with your marketing pack, please let us know.

If applicable, please forward the relevant contact details for PR and Marketing support within your organisation so we can discuss ways to promote your participation at the event. Alternatively, please forward them these details:

Bryane Kwok
Marketing Manager 
Brybryane.kwok@coriniumgroup.com

DISCOUNT CODES: In addition to the conference pass allocation in your sponsorship agreement you can also offer this discount code to your clients and prospects.  This will entitle them to receive a discount of 20% on their conference pass.

If you are yet to receive these from our marketing department, please let us know and we will forward this onto you.

WISH LIST: Please submit up to 50 individuals or organisations that you would like to see in attendance at the event, and we will endeavour to get as many of those requested onsite. Deadline to submit your wishlist is 4 weeks prior to the event to ensure we have enough lead time.

Event Resources Page

As part of your package, we provide you with the opportunity to place a PDF document or URL on the event website which will be used onsite as the event information centre accessible via QR code scanned onsite. 

The PDF document or URL can be a company brochure, product information sheet, advertisement, case study etc.

You can submit up to two items (total). You will need to submit the PDF document/s or URL/s to revelina.palacio@coriniumgroup.com  cc : raileen.yamco@coriniumgroup.com

DEADLINE TO SUBMIT THIS WILL BE 25 MARCH 2024

There will be no extensions made to this as the website needs to be prepared so please note that above deadline.

Lead Retrieval App

Links for information to view and download

Below is further information you can view or download regarding Eventspass and the Lead Retrieval App